Writing - An email to a hotel manager to make a reservation
Hotels
When traveling, we almost always stay at hotels. That's why it is advisable to pay attention to the following:
- Book a room in advance.
- On arrival, confirm your reservation. Check in at the reception.
- At large hotels you may ask for services by phone. For example, you may call for room service when you want a drink or a meal.
- Let the hotel manager know well in advance when you will leave.
Booking a room
To book a room you need to do one of the following:
- to make a phone call,
- to write a letter,
- or to write an email.
Writing an email to make a reservation
1. Include all relevant information in your email:
- your complete contact information,
- date and time of arrival and departure,
- number of days of your stay,
- type of room and any special needs or requests such as a smoking or nonsmoking room.
2. Be to the point. don't include any unnecessary details.
3. Be polite and start your email by "Dear sir or Madam"
4. Example:
| Dear Sir or Madam,
Would you mind reserving a nonsmoking room for me and my wife for this date (...) We will be spending three nights. We will arrive on August 4th at 5 o'clock in the morning. Please charge my credit card for the initial deposit required. Include any discounts that my early registration permits. Credit card number: Name: Expiration date: I look forward to receiving a letter confirming my reservation. Thank you. Name |
5. Don't forget your name, address, email, phone, fax or any contact details.
