What kind of letter is it?
A business letter is a letter written in formal language. There are many reasons to write a business letter. It could be:
- to request direct information or action from another party,
- to order supplies from a supplier,
- to identify a mistake that was committed,
- to reply directly to a request,
- to apologize for a wrong
- or simply to convey goodwill.
Elements of a business letter
The parts of a business letter are as follows:
- Sender's address
- Inside address
- Attention line
- Body of the letter
- Complimentary close
Positions of the elements
Styles of business letters are of two main types:
- Full block style:
In this type you align all elements on the left margin.
- Modified block:
In this style, some elements are on the left page margin.
The following is an example of the modified block style.
[RECIPIENT W/O PREFIX]
(Optional) Attention [DEPARTMENT/PERSON],
[VALEDICTION (Sincerely, Respectfully, Regards, etc.)],
Enclosures ([NUMBER OF ENCLOSURES])
Generally speaking, a comma follows the salutation/greeting, but in the United States a colon is often preferred. The valediction/closing is followed by a comma.